Reference 2017-648

REF:            2017-648

Subject:        NHS purchasing cards

    

 

Request:

  1. How many Bolton NHS Foundation Trust Procurement Cards, Purchasing Cards, and/or Corporate Credit Cards (or equivalents) are currently in active use?
  2. Have you had an internal audit of card spending in the last three years? If so, please provide any reports(s) written as a result of these audits.
  3. If any procurement/corporate credit card holder has been reprimanded for its usage or had a transaction queried for validity since 01/01/2015, please provide the details (redacted if necessary).
  4. The name of the bank(s) who provide your procurement/purchasing/corporate credit cards.
  5. The following spending details on all Procurement Cards, Purchasing Cards, and/or Corporate Credit Cards (or equivalents) and any other payment cards in an unlocked spreadsheet (preferably .xlsx, but .csv and .xls are acceptable):
  • Posted date and occurred date (if available)
  • Billing amount (please state how you express returns e.g. as a negative number, as a number in brackets or other variations)
  • Merchant name (as expressed in the bank statements if available)
  • Justification if given

I am requesting the information for Question 5 for the calendar years 2016, and 2017 so far.

 

 

Response:

1. How many Bolton NHS Foundation Trust Procurement Cards, Purchasing Cards, and/or Corporate Credit Cards (or equivalents) are currently in active use? The Trust has 2xCorporate Credit Cards and 2xPurchasing Cards
2. Have you had an internal audit of card spending in the last three years? If so, please provide any reports(s) written as a result of these audits. Our credit cards have the same robust processes as any payments on our purchase ledger with any payments being made by a budget holder or being authorised by that budget-holder.

The cards expenditure is monitored by the financial accounts team and there are a number of restrictions on the types of expenditure that can be made on the cards as well as credit limits applicable to them.

Any changes in credit limit and levels of expenditure allowed each month are restricted to be made only by the Deputy Head of Financial Accounts and the Head of Financial Services.

Whilst we have not had a specific audit on the credit cards themselves we have an internal audit every year covering a variety of different processes. Our latest key financial controls audit covering sales/purchase ledger conducted by PWC scored the Trust low risk.

3. If any procurement/corporate credit card holder has been reprimanded for its usage or had a transaction queried for validity since 01/01/2015, please provide the details (redacted if necessary). No reprimands for card usage.
4. The name of the bank(s) who provide your procurement, purchasing orcorporate credit cards. The Royal Bank of Scotland and Allstar Business Solutions
5. The following spending details on all Procurement Cards, Purchasing Cards, and/or Corporate Credit Cards (or equivalents) and any other payment cards in an unlocked spreadsheet (preferably .xlsx, but .csv and .xls are acceptable):

Posted date and occurred date (if available)

Billing amount (please state how you express returns e.g. as a negative number, as a number in brackets or other variations)

Merchant name (as expressed in the bank statements if available)

Justification if given

I am requesting the information for Question 5 for the calendar years 2016, and 2017 so far.

See attached.

2017-648 NHS purchasing cards [15 kb] Ms Excel