Reference 2019-109

REF:           2019-109

Subject:       Document management systems

 

Request:

Under the Freedom of Information Act, I would like to request information covered under the points:

  1. Details of the document management/workflow system you use broken down by supplier;
  2. The original date of purchase or contract start date(s) for your document management/workflow system;
  3. Details of how you digitise your documentation whilst ensuring that information is GDPR compliant;
  4. Details of expenditure on document management for the year 2016, 2017 and 2018 broken down by supplier;
  5. Details of your document management/workflow contracts due to expire up until 2020, broken down by supplier and date;
  6. If relevant, what is the cost of your annual support and maintenance for the year 2016, 2017 and 2018 for your document management/workflow systems;
  7. Details of software solutions/apps you use broken down by supplier;
  8. The original date of purchase or contract start date(s) for your current document management/workflow system;
  9. Details of expenditure on software solutions and apps for the year 2016, 2017 and 2018 broken down by software solutions supplier;
  10. Details of software and app contracts due to expire up and until 2020, broken down by supplier and date;
  11. If relevant, what is the cost of annual support and maintenance for the year 2016, 2017 and 2018 for your software solutions and app contracts;
  12. Details of your main challenge in regards to efficient document management;
  13. Details of expenditure for document storage for the year 2016, 2017 and 2018 broken down by date and storage method;
  14. Details on how you capture and retract important information from scanned/digital documents along with the software and supplier used.

 

 

Response:

We do not have an operational Electronic Document Management System (EDMS).