Reference 2019-155

REF:           2019-155

Subject:       Document management systems

 

Request:

Under the Freedom of Information Act, I would like to request information covered under the points:

1. Does your Trust use a document management/workflow system(s)? If yes could you give details of the following:

  • Name of supplier(s);
  • Name of solution(s);
  • The original date of purchase or contract start date(s);
  • Contracts due to expire up until 2020;
  • Details of expenditure for the year 2016, 2017 and 2018

2. Does your Trust use software solutions/apps? If yes could you give details of the following:

  • Name of supplier(s);
  • Name of solution(s);
  • The original date of purchase or contract start date(s);
  • Contracts due to expire up until 2020;
  • Details of expenditure for the year 2016, 2017 and 2018;

3. If relevant, what is the cost of the annual support/ maintenance contracts for the solutions highlighted in Q1 and Q2 for the year 2016, 2017 and 2018;

4. Details of your main challenge in regards to efficient document management;

5. Details of expenditure for document storage, both physical and digital for the year 2016, 2017 and 2018 broken down by:

  • Date;
  • Storage method;

6. Details of how you:

  • Capture and retract important information from scanned/digital documents;
  • Name of supplier (s);
  • Name of solution(s)/software;

For your reference the term Document Management/Workflow Systems refers to the systems you use to track, manage and store documents and reduce paper (document management) and the systems and or processes you use to manage your repeatable, day to day tasks (workflow).

A Software Solution is a software deployment model that allows the users to access a specific application or module that is hosted by the vendor as needed.

An app is an application downloaded by a user to a mobile device that is link to your managed print devices e.g. your printer that allows candidates to work remotely but also increase productivity by being able to connect applications for a computing device to a printer.

Maintenance contracts are the agreement between a contractor and customer covering the maintenance of equipment/products/machines over a specified period.

 

 

Response:

Section 21: Information already available

This exemption applies if the information requested is already accessible to the requester. You could apply this if you know that the requester already has the information, or if it is already in the public domain.

 

Please follow the link to a previous request for this information: http://www.boltonft.nhs.uk/reference-2019-109/