The UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018 (DPA 2018) gives you the right to have copies of information held in your health records/employment records whether they are paper or electronic.
The Access to Health Records Act 1990 gives the personal representative of a deceased patient or someone with a claim resulting from a patient’s death the right to access that patient’s health records.
You need to complete the Trust’s ‘Access to Health Records’ form and provide proof of identity.
You need to complete the Trust’s ‘Access to Health Records’ form as above but provide evidence of entitlement to access.
Access to your health records is free of charge, However, we can charge a ‘reasonable fee’ when a request is manifestly unfounded or excessive, particularly if it is repetitive.
We may also charge a reasonable fee to comply with requests for further copies of the same information.
The UK General Data Protection Regulation and Data Protection Act 2018 states that copies of records must be provided within 30 days of receiving a completed application form.
We will inform you of any delays.
There are sometimes circumstances when access can be denied:
For further information about accessing health records, please ring our Medical Legal Department on 01204 390361 between the hours of 9a.m. and 4p.m. Monday to Friday.
Or by email MedicalLegal@boltonft.nhs.uk
If you are a staff member requesting a copy of your records you must complete the Subject Access Request form for staff.
If you are requesting a copy of a CCTV footage you must complete the Subject Access Request form for CCTV.